Application deadline - 8am, Monday 12th September
The ILC-UK is an independent, research led, think tank dedicated to addressing issues of longevity, ageing and demographic change. Based in the heart of Westminster, much of our work is directed at the highest levels of government in London, Europe and internationally.
We are looking for an organised and proactive Office and Events Coordinator (Maternity Cover) who has experience both coordinating events and office administration. In return, you will gain valuable experience on a range of assignments: from coordinating the preparatory work for a high profile annual event, to independently managing the delivery of events in Europe, the UK and the Houses of Parliament; you will have real responsibility from week one.
You must have excellent communication and writing skills, with a high level of attention to detail. A good awareness of policy and politics would be advantageous. Candidates should have high standards of written and spoken English, and an ability to liaise with the suppliers, funders and general public alike. You should have a good understanding and interest in the work that the ILC-UK undertakes (www.ilcuk.org.uk).
Alongside coordinating our events programme, we are also looking for candidates who can ensure the smooth running of the ILC-UK office, from liaising with equipment suppliers, maintaining office equipment and liaising with the landlord, to monitoring annual leave, ordering stationery and arranging travel/ accommodation for staff.
The role will help to ensure that the office is running smoothly at all times and staff are provided with administrative support. It will ensure ILC-UK’s work reaches its target audience, through events, social media dissemination or engagement with parliamentarians and government. We are small enough for the successful candidate to have a major impact on our work but big enough to attract national media and political attention.
You must have a good knowledge of Microsoft Office programmes (MS Word, Excel, Outlook and PowerPoint). Knowledge of Mailchimp and Eventbrite would also be advantageous. We are looking for someone who has a flexible attitude, who is comfortable working in a small team and who is able to learn quickly and adapt to new tasks with ease.
- Essential: Experience of coordinating events and office administration.
- Essential: Good administrative skills.
- Essential: Ability to work independently in a highly-pressured environment and to tight deadlines in a small team.
- Essential: Strong written and oral communication skills.
- Essential: IT literate including Microsoft Office.
- Essential: Experience dealing with confidential matters.
- Essential: Experience of dealing with credit/debit card payments and petty cash.
- Essential: High level attention to detail.
- Desirable: Budgeting experience.
- Desirable: Worked in the Charity sector.
- Desirable: Experience of running events for parliamentarians, civil servants and policy makers.
Send a (maximum) two page CV and (maximum) one page covering letter to the Office and Events Manager at firstname.lastname@example.org ensuring that the name of the position appears in the email subject field.
5 days a week, 35 hours (flexible depending on candidate)
8am, Mon 12th September
Duration of contract
Thurs 22nd September 2016
£25,000 per annum (pro rata if part-time)
Tues 01st November 2016
Place of Work
Normal place of work will be at the International Longevity Centre - UK (ILC-UK) in Westminster, London.
Please click on the below link to review the full Job Description for this position.
Date :05 September 2016
Documents:Job Description - Office and events Coordinator (Maternity Cover) (PDF)
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