About ILC-UK

The International Longevity Centre – UK (ILC-UK) is a futures organisation focused on some of the biggest challenges facing Government and society in the context of demographic change.

We ask difficult questions and present new solutions to the challenges and opportunities of ageing. We undertake research and policy analysis and create a forum for debate and action.

Much of our work is directed at the highest levels of Government and the civil service, both in London and Brussels. We have a reputation as a respected think tank which works, often with key partners, to inform important decision-making processes.

Over the last year, we have enjoyed great success both in terms of our impact and reach:

  • Producing over 35 reports.
  • Holding over 50 high level events and conferences.
  • Featuring in every UK national newspaper, in international publications, contributing to national TV and radio debates, and reaching an international Twitter audience of more than 5 million.

Candidate Specification

We need an Administrative Assistant to support our growing team, based in our offices in Westminster.  The post holder should have experience in both office and event administration and be able to work at a rapid pace, with the event and research teams.  We need an Assistant who has excellent organisational and communication skills as well as great attention to detail.

A high level of accuracy is needed with a flexible approach to managing and prioritising multiple tasks and deadlines.  In return, ILC-UK will offer opportunities for learning and developing as well as other benefits including 25 days annual leave plus Bank Holidays and your birthday off and a 5% contributory pension.  We also offer a cycle to work scheme and a season ticket loan.

This role would suit an individual with experience in supporting a small team and who also has experience in liaising with and coordination of a variety of audiences.

Someone with experience in developing and maintaining a database would be desirable though not essential.

Key Responsibilities

Supporting staff: Co-ordinating diaries, arranging meetings, booking travel and maintaining the office.

Co-ordinating events: Organising logistics, liaising with speakers and attendees and preparing materials.

Uploading online content: Updating websites, preparing newsletters and providing social media support.

Co-ordinating the ILC-UK database: Supporting the implementation of a new database and maintaining it.

Contributing to ILC-UK’s broader community life: Contributing to ILC-UK internal and external meetings and events, and more broadly the intellectual and social capital of the organisation.

Key Skills


  • Office administrative experience
  • Event support experience
  • Ability to work to deadlines and prioritise workloads
  • Working knowledge of Microsoft Office
  • Ability to communicate to a wide variety of audiences


  • Experience of working in a think-tank and/ or small organisation
  • Experience of using and maintaining a database
  • Experience of uploading content online
  • Demonstrable interest or experience of intergenerational/ ageing issues.

Post Information

The ILC-UK envisages this post to be a full-time position but is happy to consider part-time arrangements for the right candidate.

Duration: Permanent

Location: Normal place of work will be at the International Longevity Centre-UK (ILC-UK) in Westminster, London

Hours: 5 days a week, 35 hours (flexible for the right candidate)

Salary: £22,000-£25,000 (depending on experience)

Start Date: ASAP

How to Apply

Send a (maximum) two-page CV and (maximum) one page covering letter to the Operations Director at, ensuring that the name of the position appears in the email subject field.

Application Deadline Thursday 30 November 2017 at 5pm

Interview Date Tuesday 12 December 2017


Job Description, ILC-UK Administrative Assistant ()

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